Privacy Policy for Mind Body Child

Last Updated: April 24, 2025

This Privacy Policy describes how Mind Body Child (“we,” “us,” or “our”) collects, uses, and shares personal information of users (“you” or “users”) of our website, www.mindbodychild.com (the “Website”). We are committed to protecting the privacy of children and their families.

1. Information We Collect

We may collect the following types of information from you:

• Personal Information You Provide Directly:
  • Contact Information: Name, email address, phone number, mailing address (if provided).
  • Child’s Information: Name, date of birth, relevant medical or developmental information (only if submitted through secure forms for specific purposes, such as appointment requests or intake forms).
  • Parent/Guardian Information: Name, relationship to the child.
  • Communication Preferences: Your preferences for receiving communications from us.
  • Inquiries and Feedback: Information you provide when you contact us with questions or feedback.

• Information Collected Automatically:
  • Log Data: Your IP address, browser type, operating system, referring URLs, pages visited, and the dates/times of your visits.
  • Cookies and Similar Technologies: We may use cookies (small text files stored on your device) and similar tracking technologies to enhance your browsing experience, analyze website traffic, and understand user behavior. You can control the use of cookies through your browser settings.
  • Device Information: Information about the device you use to access our Website, including device model and unique device identifiers.

2. How We Use Your Information

We may use your information for the following purposes:

• To Provide Services: To respond to your inquiries, schedule appointments, and provide information about our therapy services.
• To Communicate with You: To send you updates, appointment reminders, newsletters (if you’ve opted in), and other relevant information.
• To Improve Our Website: To analyze website usage, track trends, and personalize your experience.
• To Ensure Website Security: To protect our Website and users from unauthorized access, misuse, or security breaches.
• To Comply with Legal Obligations: To comply with applicable laws, regulations, and legal processes.
• For Research and Analysis: To conduct research and analysis to improve our services and understand the needs of our clients (with appropriate anonymization and safeguards).

3. How We Share Your Information

We may share your information with the following categories of recipients:

• Service Providers: Third-party vendors who assist us with website hosting, data analysis, email delivery, and other services. These providers are contractually obligated to protect your information.
• Healthcare Professionals: When necessary for the provision of therapy services (e.g., with your consent to coordinate care with other providers).
• Legal Authorities: If required by law, subpoena, or other legal process, or if we believe it is necessary to protect our rights, property, or safety, or the safety of others.
• Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of the transaction (subject to the same privacy commitments).

4. Children’s Privacy

Our Website is intended to provide information about our pediatric therapy services to parents and guardians. We do not knowingly collect personal information directly from children under the age of 13 without verifiable parental consent.

• If you are a parent or guardian and believe your child has provided us with personal information without your consent, please contact us immediately at [email protected] or (502) 419-7811. We will take steps to promptly remove such information.
• Any collection of a child’s personal information will be done with prior verifiable parental consent and in compliance with the Children’s Online Privacy Protection Act (COPPA). We will only collect information that is reasonably necessary for the specific purpose for which it is being requested.
• Parents have the right to review their child’s personal information, request its deletion, and refuse to allow further collection or use of the child’s information.

5. Your Choices and Rights

You have certain rights regarding your personal information, including:

• Access and Correction: You may have the right to access and request corrections to your personal information.
• Data Deletion: You may have the right to request the deletion of your personal information, subject to certain exceptions.
• Opt-Out: You can opt out of receiving promotional emails from us by following the unsubscribe instructions in those emails.
• Cookie Preferences: You can manage your cookie preferences through your browser settings.

To exercise these rights, please contact us at [email protected] or (502) 419-7811. We may require you to verify your identity before processing your request.

6. Data Security

We take reasonable measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

7. Links to Other Websites

Our Website may contain links to third-party websites. We are not responsible for the privacy practices or the content of those websites. We encourage you to review the privacy policies of any third-party websites you visit.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post any changes on this page and update the “Last Updated” date at the top. We encourage you to review this Privacy Policy periodically for any changes. Your continued use of the Website after the posting of changes constitutes your acceptance of such changes.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at:

Mind Body Child
1311 Herr Lane
Suite 205
Louisville, KY 40222
[email protected]
(502) 419-7811